Privacy Policy

Orpington Town FC Holiday Camp

Privacy Policy

Orpington Town FC is committed to protecting the privacy and personal information of all children, parents, carers, staff, and coaches involved in our holiday camps.

1. Information We Collect

When booking or attending our holiday camp, we may collect the following information:

  • Child’s full name and age
  • Parent/carer name and contact details
  • Emergency contact details
  • Medical information, allergies, or additional needs
  • Booking and payment information
  • Attendance records
  • Relevant safeguarding or welfare information
  • Photo/video consent preferences

2. Why We Collect This Information

We collect and use personal information to:

  • Manage holiday camp bookings
  • Safely care for children during camp sessions
  • Contact parents/carers in an emergency
  • Support children with medical, allergy, or additional needs
  • Keep accurate attendance records
  • Process payments and booking records
  • Meet safeguarding, health and safety, and legal responsibilities
  • Share updates about the camp where appropriate

3. How We Store Information

Personal information is stored securely and only accessed by authorised staff, coaches, or club officials who need it for camp administration, safeguarding, welfare, or safety purposes.

4. Sharing Information

We will not sell or share personal information with third parties for marketing purposes.

We may share relevant information where necessary with:

  • Coaches and camp staff
  • Emergency services
  • Medical professionals
  • Safeguarding authorities
  • Booking or payment providers, where applicable

Information will only be shared where there is a legitimate reason to do so.

5. Photos and Videos

Photos or videos may occasionally be taken for promotional purposes, including use on the club website, social media, or marketing materials.

Parents/carers will be asked to provide consent for the use of photos or videos. If consent is not given, we will not knowingly use images of that child for promotional purposes.

6. How Long We Keep Information

We will only keep personal information for as long as necessary for the purpose it was collected, including administration, safeguarding, legal, insurance, and financial record-keeping requirements.

7. Your Rights

Parents/carers have the right to request access to the personal information we hold, ask for incorrect information to be corrected, request deletion where appropriate, and object to certain uses of personal information.

8. Contact

For any questions about this privacy policy or how personal information is used, please contact Orpington Town FC directly.

9. Agreement

By completing a holiday camp booking, parents/carers confirm that they have read and understood this privacy policy.